Business Administrator

We are a manufacturer of specialist hospital beds and manage over 25% of the UK’s acute bed and mattress fleet, working with more than 150 hospitals across the UK and Ireland.

Established in 2010, Medstrom has grown substantially while remaining patient-focused and committed to maintaining an open, supportive culture. In 2022, Medstrom became an Employee Ownership Trust (EOT), giving every employee a vested interest in the company and the opportunity to contribute to and share in our success.

We are looking for an enthusiastic and experienced Administrator to join our Support team at our Head Office in Castle Donington.

Your Role:

You will provide broad administrative support across Health, Safety and Environmental, vehicle fleet, service activities, corrective action requests and training activities. This will include maintaining accurate records, coordinating documentation, supporting investigations, gathering information for reports, monitoring actions through to completion and assisting with communications across the business. You will also help ensure that key processes, procedures and training requirements are kept up to date, well organised and accessible, supporting compliance, operational effectiveness and continuous improvement.

Key responsibilities

– Prepare and distribute a variety of departmental communications using PowerPoint, Yodeck internal communication screens and the company intranet.
– Support data gathering and reporting for a range of departmental compliance obligations, including waste packaging and WEEE.
– Administer fleet requirements, including breakdowns, accident liaison, repairs and maintenance.
– Support fleet technology platforms, reporting and driver administration.
– Provide training and guidance on processes and policies across the business, including supporting the electronic learning monitoring system.
– Support the creation, issue and review of Health and Safety documentation, including risk assessments, policies, procedures and training materials.
– Administer the company corrective action request system, supporting investigations, updates and follow-through of agreed actions.
– General diary management and administration support.

Hours of work: 37.5 per week, Monday – Friday, typically 8am – 4pm, based at Head Office in Castle Donington.

Experience Required:

– Experienced Administrator with 5+ years in a similar role
– Computer literate, with excellent working knowledge of Microsoft Office; knowledge or experience of Visio would be advantageous
– An interest in Health, Safety, Environmental and Fleet aspects would be advantageous
– Previous experience of working in a busy, fast-paced administrative role is essential
– Ability to communicate at all levels
– Confidence to present, inspire and engage with others
– Full driving licence essential, as some travel may be required on occasion

In addition to the salary and related benefits, you will join a company that has grown extensively within the last few years and, through our unique ownership model, is continuing to grow, whilst offering great career opportunities for those who are keen to progress.

Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

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